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Medicine students in a problem based learning session at Hull York Medical School

DBS checks

Disclosing prior convictions during the admissions process

Applicants are responsible for disclosing any non “protected” prior convictions, cautions, reprimands, final warnings, police and fixed penalty notices, pending matters and charges including proceedings before a Criminal Court or Tribunal or matters subject to bail by either the police or a court.

Applicants are also responsible for disclosing any non "protected" prior convictions, cautions, reprimands, or final warnings in your UCAS application.

These disclosures should be made by writing directly to the Director of Admissions when you apply.

DBS checks on entry to the Medicine programmes

In accordance with General Medical Council guidelines, we also require an enhanced Disclosure and Barring Service (DBS) check on entry to our Medicine programmes course for any Home (UK) student, or any student who has lived in the UK.

If you receive an offer to study with us, you will receive details of the process for completing your enhanced DBS check. We will request you do this check on registration to the programme, and potentially at subsequent intervals as requested by us, our partner NHS and other health care provider organisations.

We receive the result of your check electronically, and you will be sent the certificate.

If you are an international student, or you have been living outside of the UK, you will be required to provide an appropriately authenticated Certificate of Good Standing. The application process for criminal records checks or ‘Letter of Good Conduct’ varies from country to country, please see the guidance from Gov.uk about criminal records checks.

Failure to have a DBS certificate or similar criminal background check processed within ten weeks of your first registration as a student of the University of Hull or the University of York may result in termination of your registration on the Medicine programme.

Failure to make a relevant declaration may result in termination of your registration on the Medicine programme. If failure to declare is identified only after registration for the MB BS programme, the procedures followed will be those outlined in our Code of Practice on Fitness to Practise Medicine (PDF).

Hull York Medical School reserves the right to require further or additional criminal background checks as are deemed necessary for participation on the course. Failure to have any such check processed within twelve weeks of request may result in termination of your registration on the Medicine programme.

How we use the information you provide

The Director of Admissions is responsible for initial review of any DBS disclosure. If any DBS disclosure is deemed to be serious and raise fitness to practise concerns, the disclosure will be shared with the Chair of Finess to Practise Committee. The Committee will consider and investigate the disclosure if appropriate. Information about how we use any significant disclosure is available in our Code of Practice on Admissions to the MB BS course (PDF).

Contact us

If you have any questions regarding DBS checks, please contact us: further.enquiries@hyms.ac.uk